of the Parish Council Meeting held on
Monday, 28th September 2026 at 7:30 pm in Haynes Village Hall
Present: Cllrs M Petty (Chairman) C Burke, W Foot and A Phillips
Also in attendance: Clerk, PC Barron, PCSO Carne, and 5 members of the public
Open Forum
[Standing Orders will be suspended for a period of up to 15 minutes, at the discretion of the Chairman, to allow members of the public to address the Council]
• PC Barron and PCSO Sarah Carne were in attendance to discuss local issues and concerns. Chairman reported there was a lot of speeding throughout PCSO Carne confirmed she is ready to attend site to undertake some speed checks. Church End, Northwood End Road and Silver End Road (A600 end) to be monitored. They suggested that we advertise for anyone interested in creating a Speedwatch Team to attend the November PC meeting to hear more about the scheme from PC Barron. Resolved: Clerk to post a notice on the local Facebook page also include link to BedsConnected. Chairman asked for police presence during school drop off time occasionally at Foresters Close and Rook Tree Close as there are repeated complaints from residents regarding people parking in front of driveways. They also suggested they would like to be notified of any local events that they can turn up to.
• Resident asked how local community groups can apply for s.106 monies and how to access monies allocated already. Resolved: Clerk to forward the application form that she had received to apply for the play area surface. Clerk to ask CBC how process is initiated for new developments.
There were no further matters raised, and Standing Orders were duly reinstated.
1 Apologies
Cllrs A Adams, K Dhillon and K Sawford sent their apologies
2 Co-option of new Member
Cllr Phillips nominated Stephanie Moffat with Cllr Burke seconding the nomination. There being no further nominees, Stephanie was unanimously voted on as a member with immediate effect. Clerk to forward necessary paperwork.
3 Declarations of Pecuniary Interests
Members are invited to declare any personal or prejudicial interests they may have in any items on the agenda for this meeting in accordance with the Council’s Code of Conduct for Members.
• Cllr Phillips re: 5.8 Permissive Path Licence
• Cllr Moffat re: 6.1.3 Planning Application
There were no further interests declared.
4 Minutes
To confirm as a correct record the minutes of the Parish Council meeting held on Monday, 27th July 2026 and the minutes of the Extraordinary Planning Meeting held on Monday, 3rd August 2026 – approved unanimously and duly signed.
5 Matters Arising from Previous Minutes
1. Item 4.2 re: flag policy – to approve draft policy. Approved subject to slight amendment regarding ‘unauthorised’ flags which was agreed. Resolved: Clerk to make amendments and include on HPC website.
2. Item 4.3 re: Fires at Longden Close – Bedfordshire Fire & Rescue advised that it does not appear that the incidents in question are linked.
3. Item 4.4 re: A600 update – no update as yet.
4. Item 7.5 re: Replacement bench for play area – Resolved: Clerk to order the Captain’s Treble Seat at £380+VAT. Deliver to Cllr Phillips.
5. Item 11.1 re: Meadow Piece Hedge and ditch update – no update yet.
6. Item 11.4 re: Forresters Close pot holes – the worst potholes were repaired during the summer holidays.
7. Item 12.3 re: Letter to Stagecoach – a further letter was sent to Statgecoach (this can be viewed on the PC website). Their response is included as part of these minutes [Appendix 2]
8. Item 13.4 re: Annual Permissive Path Licence for 2026/2027 – confirmation that all landowners are in agreement and that way markers and signage have been updated. Licence, having already been approved, was signed.
6 Planning
6.1 Planning Applications
1. CB/26/02046/FULL Creation of a new first floor with two storey side/rear infill extension and Juliet balcony to rear, and single storey rear extension. External alterations to windows, doors and materials at Bryn-Teg, Old Main Road, Haynes – object [already submitted]
2. CB/26/02164/FULL Erection of a two-storey side link extension and single storey rear extension, removal of chimney at 4 Silver End Road, Haynes – no objection [already submitted]
3. CB/TCA/26/00417 Works to trees within a Conservation Area: T1 Silver Birch: reduce height by 4m and lateral crown spread by 1m. T2 Yew, T3 Cherry, T4 Maple and T5 Plum: lift crowns to 3m above ground level at The Old House, Church End Road, Haynes – no objection [already submitted]
4. CB/26/02562/FUL Change of use of agricultural land to residential curtilage ancillary to the existing dwellinghouse at The Red Barn, Wilstead Hill, Haynes – no objection
6.2 Planning Matters
1. APPEAL: CB/26/01304/FULL Erection of a one and a half storey detached dwelling at land adjacent to Kimblewick, west of the A6, West End, Haynes
6.3 Neighbourhood Plan Review
It is important to ensure the plan is kept up to date and regulary reviewed. Peter Hickman, Brian Oertel (Consultant, Sally Chapman). Cllr Moffatt offered to review the plan initially to ensure it is compliant with national policy. Then Clerk to arrange an online meeting.
6.4 CBC Consultation on submitted sites in the new Local Plan – Update
HPC’s response to the consultation is available to view on our website. Likely that stage 2 of the consultation will be pushed back to November.
7 Highways/ROW
1. VAS Report – Cllr Dhillon was not in attendance.
8 Pitch & Playing Field
1. s.106 monies application for play surface refurbishment has been approved. Clerk had advised the contractor and requested works are undertaken at their earliest convenience.
2. To approve purchase of boot cleaner for football players. Clerk advised she had received confirmation from the FC that our preferred option was acceptable. 2 person, order some extra brushes.
3. Cllr Adams reported via e-mail that The playing field has recovered from the hot summer and the grass is growing well. I had a phone call at the weekend from a parishioner who had been sitting in the Community Garden with her friend on Saturday, while Haynes were playing a home match. She complained about two men who had been seen urinating on the playing field in full view of them. We have had this problem in the past. There is a toilet next to the changing rooms which they could use, I have suggested this sometime ago and have given the football team keys so they can lock the changing rooms. If councillors agree we can suggest they have a sign out for the toilet during matches. Approved. Resolved: Clerk to order appropriate signage.
9 Allotments
Lindsey Edwards advised that all the plots are now taken. AGM will be held in October. The Village Produce show was recently held in the Village Hall and was a great success with over 150 entries. Refreshments were available which very well received.
10 Good Neighbours Group
Cllr Adams reported via e-mail:
Many of our items are still being used by people in the village, mainly wheelchairs and walkers. I am thinking with no buses coming through the village, it is time to try again to get more volunteers who can offer lifts to hospital, dental and doctor appointments.
11 Village Hall
Cllr Adams reported the following via e-mail:
We are still waiting to receive quotes for work to improve the village hall and the changing rooms. Quotes will be covered by the 106 money. Since our last Parish Council meeting our Village Hall treasurer, Peter Richards, has informed trustees that he wishes to step down, due to the demands of his business. Warren has very kindly found someone to take on this role. Peter is now preparing the accounts for the hand over.
We have had a number of bookings recently for children’s birthday parties and one from a group called ‘Born to Perform’ who have booked the hall for their Pantomime, this includes days for rehearsals. The village school have again booked the hall for their Christmas Concert, this also includes days for rehearsals.
The Village Hall Events Team had a successful Scarecrow event which raised £ . Their next event is the Halloween Disco, tickets are selling very well. The last two events of the year will be the Christmas Fair on 28th November and the Christmas Concert on the 12th December. We do hope that Parish Councillors will support these events as they are creating much needed income for the hall.
Cllr Foot stressed that the PC should be more involved with the Village Hall Committee as it is our biggest asset.
12 Community Matters
1. Meeting with MP, Blake Stephenson re: local bus route. Chairman advised that 80 residents turned up to the meeting with our MP to ask for the bus to be routed back through the village. Blake has promised to meet with Stagecoach to request that they review their decision.
2. Village Sign update – Chairman advised that he has the wood for the post and will be installing the sign shortly. FOB sign is ready to be installed this autumn.
3. Haynes Park August Events feedback and confirm meeting on 9th December at 2:00pm. There were some complaints from Clophill due to the amount of traffic going down Great Lane. With cooperation form Haynes Park, stewards were stationed at the site to prevent traffic going down there. Overall it seemed much better this year. HPC will be meeting with Haynes Park on 9th December at 2:00pm to review arrangements.
4. Cllr Phillips advised that he took Blake Stephenson down to the sewage works and showed him the ‘temporary repair’ from 8 years ago which is leaking. Blake confirmed he would take this up with Anglian Water.
5. Cllr Burke asked when developers would resurface Northwood End Road now development was almost complete – 278 requirement on planning . Resolved: Clerk to ask Cllr Hare to find out from CBC. Clerk to forward planning application to all.
13 Communications
To consider effective ways to engage and collaborate with the community. It was agreed for Councillors to speak to residents for ideas and to arrange a working group to discuss ideas.
14 Matters Arising from Correspondence
1. E-mail from resident regarding reported power outages in Haynes. Resolved: Clerk to ask resident if he could forward the response once he receives it.
2. E-mail from Greensands Trust re: the importance of recognising Rushmere Country Park and the Greensand Ridge landscape at a strategic level. Resolved: To be considered for inclusion in our NP.
15 Finance
15.1 To approve invoices for payment and to note any income
A summary of receipts and payments approved is attached to these minutes [Appendix 1] Approved.
15.2 To receive information regarding the current financial statement
A copy of the accounts was circulated and approved by members. Approved.
15.3 Year End Accounts 2025/2026
Clerk confirmed that the year-end accounts for 2025/2026 had been successfully audited by Mazars LLP with no issues raised. The conclusion of audit notice, along with the audited accounts are available to view on the PC website.
15.4 To approve donation to RBL for poppy wreath
Donation of £200 was approved for the purchase of two wreaths to be laid at the War Memorial (AP) in the churchyard, and at the flagpole (CB) in the Old Orchard. Resolved: Clerk to make payment and contact Brian Oertel to arrange for delivery to Cllr Burke.
16 Date of next meeting:
Monday, 23rd November 2026 in Haynes Village Hall