Agenda for Full Council meeting – Monday 10th January 2022

2022 01 10 – Full Council Agenda

 

HAYNES PARISH COUNCIL

Affiliated to Bedfordshire Association of Town & Parish Councils

 

Clerk to the Council:  Mrs. H. Trustam

30 Armstrong Close

Wilstead

Bedford

MK45 3EJ

Email:  h.trustam@btinternet.com

(Temporary email address).

Tuesday 4th January 2022

 

To Members of the Council

You are hereby summoned to attend the meeting of Haynes Parish Council at Haynes Village Hall on Monday 10th January 2022, commencing 7.30pm, for the purposes of transacting the following business.

H. Trustam

Trustam BA(Hons)

Parish Clerk to the Council.

 

We welcome attendees, but will continue to take reasonable precautions to keep everyone safe as follows:

  1. a)Please do not attend if you or anyone in your household has COVID-19 symptoms.
  1. b)Maintaining a social distance is optional. Please respect the wishes of others & move away if requested to do so.
  1. c)Wearing of masks is optional. Please respect the wishes of others & refrain from commenting on anyone’s personal choice in this regard.
  2. d)We will continue to have sanitiser available & encourage attendees to use it.
  3. e)If you develop COVID-19 symptoms within 7 days of the meeting alert NHS Track and Trace & alert the Parish Council. We will continue to keep “Track & Trace” records of attendees for the time being.

Open Forum 7.30pm – 7.45pm

 

AGENDA

  1. To receive apologies for absence
  2. To receive any new declarations of pecuniary interests in any agenda item

Any new Pecuniary Interests should be declared. They must then be added to the register within 28 days. Existing pecuniary interests already registered do not need to be declared. Members cannot take part in any discussions or vote on matters in which they have a pecuniary interest.

  1. Minutes of meetings

To confirm and adopt the minutes of the meeting of Haynes Parish Council held on Monday 8th   November 2021.

  1.     Matters arising from the minutes (for information only).
  2. Community Matters
  3. Playing Field to include an update on request for hard standing area (report circulated by Councillor Adams).

To receive a report from Councillor Adams and consider any items requiring action.

  1. Highways (Report circulated by Councillor Gourlay)

To receive a report from Councillor Gourlay and consider any items requiring action.

  1. Accounts to be paid:

Bank Account Reconciled 13/12/21 £40,925.00

Haynes Mission Hall – grant agreed November 2021 £500.00
Beds Pension Scheme – pension employer/employee £299.69
G Wiggs – Clerks account Dec 21 £830.20
M Granger – grass cutting 2021 £3,005.21

 

  1. Bi-monthly Financial Report (report circulated with agenda).

To receive the report and resolve a suitable course of action.

  1. Budget/Precept 2022/23 (draft figures circulated with agenda)

To agree and set a budget and precept for the financial year 1st April 2022 to 31st March 2023

  1. Parish Council laptop and mobile phone

To receive and consider proposals from the Parish Clerk for the purchase of a laptop and mobile phone.

  1. Payroll Services

To consider costs for outsourcing payroll services commencing 1st January 2022.

  • Planning Matters (report circulated with agenda)
    • To receive a planning report and consider any matters requiring action.
    • Four Winds Garage

To receive an update from Unitary Councillor Hares and consider any matters requiring   action.

  1. Development of Caravan site at West End

To receive an update from Councillor Johnson / Unitary Councillor Hares and consider any matters requiring action.

  1. Neighbourhood Plan (Report circulated by Councillor Gowans).

To receive a report from Councillor Gowans and consider any items requiring action.

  1. Queens Platinum Jubilee Celebrations June 2022 (Report circulated by Councillor Gowans)

To receive report from Councillor Gowans and consider any matters requiring action.

  1. Good Neighbours Group/Covid Support (report to be circulated by Councillor Adams)

To receive a report from Councillor Adams and consider any matters requiring action.

  1. Village Hall (report circulated by Councillor Adams)

To receive a report from Councillor Adams and consider any matters requiring action.

  1. Allotments (report circulated by Councillor Machin)

To receive a report from Cllr Machin (circulated prior to the meeting) and consider any matters requiring action.

  1. Correspondence
  1. Any Other Business (AOB)

Information only, no decisions can be made under AOB.

  1. Date of next Meeting

14/3/22 commencing with Annual Parish Meeting at 7.15pm, followed by Parish Council meeting at 7.30pm Village Hall